How to use Fleet Management software
Fleet management Vehicle Maintenance software
for accounting and full control of vehicles
Private or Public Service fleets
Cars, taxis, vans, pick up trucks, buses, trucks, etc
Besides all the information on this page,
you may try how to use software videos tutorial - demo
Ms Access Security Warnings > Windows Xp * Windows Vista
System requirements for Fleet Management Fleet Maintenance
Windows 98 - XP o Vista
To have installed Ms Access 2003 o 2007
( Programs included in Microsoft Office © )
If you use Microsoft Access 2007, please follow these steps to avoid security restrictions:
Open Microsoft Access from Start > Programs > Microsoft Office > Ms Access 2007
Press top left round button - Click options in the bottom part of screen > Trust Center > Trust Center Settings
Select macro settings, change it to enable all macros, then click okay
Close Ms Access 2007 > Open Vehicle Management
If you don't have Ms Access, download a free copy of Microsoft Acces 2007 runtime version.
INSTALLATION OF FLEET MANAGEMENT SOFTWARE
How to use fleet Manangement fleet maintenance software
Once you download the setup program, installation is very simple, you just follow instructions. At the end you will find an icon in the Start Menu.
Our download information provides the main program, the program for the number of records licence and the key which is sent by email.
It is recommended that you familiarize yourself with fleet management software before you buy, you can do this by visiting our web pages for every module.
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How to use software program
Fleet Vehicle Management is a very easy to use program. GET FAMILIAR WITH THE ICONS
The structure of fleet management program is as follows:
The start form allows us to select Owners, Drivers or Vehicles, it also helps us to create Invoices and Receipts and alarms by date. From here we can also go to Contacts and Websites. There is also a form with very useful tools to manage our software.
The heart of the system starts in the database for vehicles.
From that form is controlled all the information pertaining to each vehicle, including alarms for expiration date on insurances, a form to keep history of accidents, reports and much more.
When we create a new record, the vehicle is filtered as Active, this status may be changed in the future to Inactive in order to retain the history of the vehicle.
From the form Vehicles we go to the Daily Movement.
From the Daily Movement we can move to Fuel Efficiency Control and generate reports.
From Daily Movement we can do our accounting and go to all the reports of maintenance, accounting and costs.
Depending on the needs of the company, the program may be used with the Normal Daily Movement, or used in the Simple Mode or the control and accounting may be done in the module Dispatching, Routing and Jobs.
Fleet Management fleet maintenance software has been designed to permit easy navegation and to be user friendly.
It is very important to study the demo vehicle included in the program to use the software easily. The demo vehicle may be deleted when you have confidence. GET FAMILIAR WITH THE ICONS
Navigation between forms - How to use software
Our Fleet management fleet maintenance program is highly intuitive. To go from one module to another is very simple, just click the icons or descriptions.
Every module has search combos that permit location of records by identity or by dates.
All form contain helpful navigational icons. To search go to the appropiate search combo, click on it, if you don't see the record you are looking for, then write part of it and it will show up, then click on it and you are there.
To navigate in the particular module you are in, click the buttons.
To create or delete records use these icons.
If you experience any difficulties, you may click on the refresh icon.
To obtain information about the module where you are working, click on the help icon.
It is recommended that you keep the demo vehicle included in the program for familiarization purposes, once you become familiar with the software, create your own records and then delete the demo one.
Records security function
To avoid accidental loss of information, once you add a new record, the system will lock its ID so that it does not get changed or deleted accidentally or deliberately.
Once the locking activation takes place, the id of the record, let's say the number plates is not editable. You may delete it and add it again if you made any mistake. The rest of the information in the form is not locked.
When a record is added, the system will lock it, if you are in Vehicles, the vehicle becomes "Active" by default.
The software also has a safety feature for deleting records, It requires a second key.
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Adding records in Fleet Management program
When you open Vehicles, you will find our demo vehicle AAA 791, (please don't delete it unti you become familiar with the software)
This vehicle comes with one month movement, and shows the owner and two drivers. This information will help you to understand more how the program works.
The first thing you do is to add a new vehicle, then you go to owners and register the owner of the vehicle, then you go to drivers and register the driver.
That information about the owner and drivers can be inserted into Vehicles simply by clicking on the respective combo.
Once you have that information in the system you can proceed to create movements in Daily Movement or you may create Dispatching, Routing or Trips in that module as well.
When you start the program for the first time you may see some Microsoft Security Warnings. Please follow these instructions.
How to use software - Microsoft Office Security Warnings
When you start the program, Microsoft Access 2003 shows this security message.
The VBA code in the programa contains macros that are necesary for the execution of the system. These macros don't present any threat to your computer when you use our program.
In order to remove this message manually, open the security menu (right side menu will appear in the program) and select low level. Click accept and restart program. The software does the change automatically in Windows Xp when you register for the first time.
The message won't show next time you open the program.
Note: Never select high level, since this is for signed macros, that stops the software from working.
Vehicle Management Software